Data Protection Privacy Notice for A Particular Reality
What this privacy notice is about
This privacy notice explains how we collect, use and share your personal data (information) and your rights in relation to this data. The notice relates to our processing of personal data of website visitors, enquirers, applicants and others who visit, contact or submit information to the A Particular Reality website.
This privacy notice answers the following questions:
- What is the role of A Particular Reality?
- How we collect your information
- What types of information we collect
- How we use your information
- What legal basis we have for processing your information
- Who we share your information with
- How long we keep your information
- Your rights
- Who to contact
Kingston University is the data controller of your personal data and is subject to the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Act 2018. As such, we are listed on the Information Commissioner’s Office (ICO) register of fee payers
We may update this privacy notice periodically and if we do we will publish this on our website.
What is the role of A Particular Reality?
A Particular Reality is a collective formed by students and staff at Kingston School of Art and Goldsmiths University, with a commitment to building creative learning environments upon the values of equity and care. We are kindly supported by Kingston University London; Goldsmiths, University of London and Stanley Picker Trust. Our mission is to provide the resources for students to engage in dialogue through cross institutional network activity.
How we collect your information
Information provided by you
We collect your personal data in a number of ways including:
- from you when you complete a form or otherwise provide contact details at an event or open day (for example, a business card);
- when you sign up to receive our newsletter or other communications;
- when you complete and submit a web enquiry form;
- when you apply for a job or funding (for example, a fellowship);
- automatically from our website (see below);
Information that is collected automatically
In addition to personal information you may provide when you visit our website the following information is received and stored by our web servers:
This data is known as web server logs. We use this information strictly to analyse how our website is used by our visitors and we may archive this information in an anonymous form for statistical purposes.
The cookies we use
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.
|cookielawinfo-checkbox-analytics||11 months||This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Analytics”.|
|cookielawinfo-checkbox-functional||11 months||The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Functional”.|
|cookielawinfo-checkbox-necessary||11 months||This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category “Necessary”.|
|cookielawinfo-checkbox-others||11 months||This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Other.|
|cookielawinfo-checkbox-performance||11 months||This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Performance”.|
|YSC||session||This cookies is set by Youtube and is used to track the views of embedded videos.|
|VISITOR_INFO1_LIVE||5 months 27 days||This cookie is set by Youtube. Used to track the information of the embedded YouTube videos on a website.|
|test_cookie||15 minutes||This cookie is set by doubleclick.net. The purpose of the cookie is to determine if the user’s browser supports cookies.|
|IDE||1 year 24 days||Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. This is used to present users with ads that are relevant to them according to the user profile.|
|_ga||2 years||This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors.|
|_gid||1 day||This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visted in an anonymous form.|
|_gat_gtag_UA_17713602_48||1 minute||This cookie is set by Google and is used to distinguish users.|
|vuid||2 years||This domain of this cookie is owned by Vimeo. This cookie is used by vimeo to collect tracking information. It sets a unique ID to embed videos to the website.|
16 years 5 months 10 days 11 hours 26 minutes
|These cookies are set via embedded youtube-videos. They register anonymous statistical data on for example how many times the video is displayed and what settings are used for playback.No sensitive data is collected unless you log in to your google account, in that case your choices are linked with your account, for example if you click “like” on a video.|
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit About Cookies or All About Cookies www.allaboutcookies.org.
Find out how to manage cookies on popular browsers:
To find information relating to other browsers, visit the browser developer’s website.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
Types of information we collect
We collect the following types of personal data about you:
We collect contact details, which may include:
- your name
- job title (including student)
- company title
- postal address
- email address
- telephone number
How we use your information
Your data will be used for the following purposes:
- We use your personal information to contact you about events and other activities related to A Particular Reality that may be of interest to you.
We may also process personal information when establishing new partnerships and collaborations.
What legal basis we have for processing your information
There are a number of legal bases for processing personal data. For processing your personal data we rely upon the following legal bases:
- We rely upon consent to process your personal information in relation to marketing events and other activities relating to A Particular Reality.
Who we share your information with
For the purposes referred to in this privacy notice and relying on the legal bases for processing as set out above, we share your personal data with certain third parties listed below:
A Particular Reality is jointly facilitated by staff at Kingston University and Goldsmiths University. Both universities may therefore share your personal data.
Contact details may be shared to enable individual collaborators to work together.
Information transferred overseas
Some of the personal data we process about you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). These processes include where the personal data is processed by our staff, contractors or suppliers who are based outside the EEA or who use storage facilities outside the EEA.
In these circumstances, your personal data will only be transferred on one of the following bases:
- where the transfer is subject to one or more of the “appropriate safeguards” for international transfers prescribed by applicable law (for example, standard data protection contract clauses);
- a European Commission decision provides that the country or territory to which the transfer is made ensures an adequate level of data protection;
- there exists another situation where the transfer is permitted under applicable law (for example, where we have your explicit consent).
How long we keep your information
We keep your personal data only as long as is necessary, which is for a maximum of 7 years, after which time we will contact you for permission to hold it for longer (if necessary). During this time your information will be kept on our secure database until you notify us (Joanne.Addison@kingston.ac.uk) that you would like it to be removed. In addition, we will review our database each year to ensure out of date or erroneous data is removed.
Under the GDPR and the Data Protection Act 2018, you have certain rights:
- to access from us the personal data we hold about you;
- to require us to correct the personal data we hold about you if it is incorrect;
- to require us to erase your personal data;
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
- to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller;
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;
- to not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.
Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.
When considering your personal data, students should ensure that the information that you have provided to the University remains accurate and up-to-date.
You should inform the University as soon as possible if details, such as your address, change.
If you have any queries about this privacy notice or how we process your personal data, please contact email@example.com
If you wish to exercise your rights as a data subject, please use the Data Subject Request form on our website under Policies and regulations.
If you are not satisfied, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.